Things to Consider While Choosing the Perfect Wedding Venue

While weddings are dreamy, planning a perfect one can be exhausting! Behind a perfect wedding is a long, detailed process and a series of important decisions- starting with choosing the right VENUE! Your special day requires special arrangements and that is what we are here for; to help you adorn the occasion with the best of everything. Here’s a list of factors to consider when choosing a wedding venue-

  • Wedding Planner

Your wedding planner is the architect of your out-of-the-box wedding ceremony. For every wedding ceremony-related problem, there’s a wedding planner out there who has a solution ready for you! He can take on 70% of the workload when it comes to choosing the perfect wedding venue. Be it the decor, theme, wedding gifts, lighting, privacy policies; if you wish for an organised wedding, go in for a wedding planner.

It’s necessary to have a detailed discussion with your wedding planner and understand what to look for in a wedding venue. He will keep you up-to-date with the latest industry trends, along with lists of wedding related expenses for you to compare and then decide.

  • Budget

First, decide how much you are willing and able to spend on your wedding. Breaking down the cost sheet makes it easier to allocate appropriate amounts for food, decor and gifts. Find out the rental cost of different venues according to the budget you’ve set. If the ideal venue is stretching your budget, then try booking during the off-season.

Tip: To stay organised, sit with your wedding planner and make an excel sheet with different categories. Let each column define ‘how much’ and ‘where all’ you will be spending your valuable money.

  • Checklist

It’s essential to have a list of unique wedding locations and venues. Make your ceremony a memorable one with a venue that provides impeccable service and excellent facilities. For a detailed checklist, read our previous blog- ‘Wedding Venue Must-Haves: An Ideal Checklist While Shortlisting Your Venues‘.

  • Guests

The number of guests attending will determine the space required. When you have your final list of guests, only then will you be able to decide how big your venue needs to be, area-wise, to accommodate everyone. You also will be able to estimate an approximate cost for the wedding venue. The final count of guests will help you determine the overall expense – for food, venue space, parking space, number of rooms, gifts and more.

  • Date

If you’re looking for venue availability during peak wedding season, you may have to be flexible with the dates. Make sure you have a few alternative dates handy when choosing the perfect wedding venue. It’s better to start at least six months prior, so that you can pick from a host of venues.

Tip: If you have finalised a venue and the wedding date falls in the peak wedding season, then it’s better to book it as soon as possible, or you might end up missing out on your dream venue because of extreme demand.

  • Location

Make your wedding ceremony an exotic affair! Ask your wedding planner to shortlist destination wedding venues. When considering unique wedding locations, be mindful of your guests’ convenience. Make sure to choose a location that is easily accessible. Is it going to be a three-day wedding? Or two, or one? Holding different functions at different locations might not be the best idea as there will be a lot of commute involved. Choose a venue that can be revamped to host different functions within the same space.

  • Theme

This is where the fun begins! There are tons of fancy theme options out there. But do not forget to paint the venue with your creativity and great taste! What do you want your dream wedding to look like? Floral everywhere? Or a colour-specific theme? Or do you want it to spell vintage? If you are a DIY lover, then adorn the venue with wonderful handmade crafts.

  • Decor

Decor is all about the details! Once you finalise the venue and the wedding theme, it all gets easier. The decor is what makes your wedding venue stand out. Make it look picturesque for your guests to get some fabulous Insta worthy shots. Add exclusive elements like hanging lanterns, tea light candles, mirror installations, selfie booths, fresh flowers with laces and ribbons and so on, to make the venue look more inviting.

We hope the above factors help you prepare for the wedding ceremony of your dreams. Do share your views on the same in the comments section below.

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